If you’re planning to stay in Poland long-term for work, study, or business, a Temporary Residence Card (TRC) is essential for non-EU citizens staying beyond 3 months. As of June 2025, Poland’s immigration laws have introduced some procedural updates.
This guide covers the latest requirements and steps for applying for a TRC in Poland.
What is a Temporary Residence Card (TRC)?
A TRC (Karta Pobytu Czasowego) is a legal residency permit for non-EU nationals, valid for up to 3 years. It’s required for:
- Work(employment, freelance, or business)
- Study or research
- Business activities
- Family reunification
Key Changes (2025 Updates)
- Online Application Option: Some Voivodeship Offices now accept digital submissions.
- Extended Processing Time: Decisions now take 4–8 months(previously 3–6).
- Mandatory Health Insurance: Private insurance must cover €50,000(up from €30,000).
Step-by-Step Guide to Apply for a TRC in Poland (2025)
Step 1: Determine Your Eligibility
You must have a valid basis for stay, such as:
✔ Employment contract or work permit
✔ University admission (public/private)
✔ Registered business activity (CEIDG/KRS)
✔ Family ties (spouse/parent of a Polish resident)
Step 2: Prepare Required Documents
Updated 2025 Checklist:
- Completed TRC application form
- Valid passport(original + copies)
- Biometric photo(35×45 mm, white background)
- Proof of legal entry(visa or entry stamp)
- Health insurance(NFZ registration or private insurance covering €50,000)
- ZUS (social security) registration (if employed or running a business)
- Proof of accommodation(rental contract or ownership deed)
- Financial proof(bank statements showing PLN 1,666/month for singles, higher for families)
- Purpose-specific documents:
- Work: Employment contract + employer declaration
- Study: University acceptance letter + tuition payment proof
- Business: CEIDG/KRS registration + tax records
Note: Non-EU documents must be translated by a sworn translator.
Step 3: Submit Your Application
Two Options (2025 Update):
- Online Submission(if available in your region) via the Office for Foreigners portal.
- In-Person or By Postat the Voivodeship Office (Urząd Wojewódzki) where you reside.
- Book an appointment(wait times can take 3 months for Online and 6–8 months for post).
- Pay the PLN 440–500 fee(non-refundable).
- Provide biometric data(fingerprints + photo) if applying in person.
Step 4: Wait for Approval
- Processing time:6–8 months (longer for complex cases).
- You’ll receive a temporary residence stampin your passport while waiting.
- The office may request additional documents—respond promptly.
Step 5: Collect Your TRC
- If approved, you’ll receive a notification to pick up your card.
- Bring your passport and decision letter.
- The TRC is valid for 1–3 years, depending on your purpose.
Tips for a Successful TRC Application in 2025
✅ Apply early (at least 3 months before your visa expires).
✅ Double-check financial requirements (PLN 1,666/month minimum).
✅ Keep copies of all documents for future renewals.
✅ Monitor application status online
✅ Consider legal assistance
Final Thoughts
Poland’s 2025 immigration updates have made the TRC process more digital but slower. By following these steps, you can secure legal residency smoothly.
Need help with your TRC application?
Our experts assist with document preparation, legal checks, and appointment booking—contact us today!